Budget Justification

The Case for ForumCraft AI

Share this with your chapter leadership or organization to justify the investment.

Executive Summary

ForumCraft AI is a purpose-built platform for peer advisory forum facilitation. It replaces manual meeting preparation, note-taking, follow-up emails, and accountability tracking with AI-powered automation — saving moderators 5+ hours per meeting cycle while improving member engagement and meeting quality.

At $19/month per moderator (or less with annual billing), the platform delivers an estimated 40-80x return on investment when measured against the value of moderator time saved.

Time Savings Analysis

Metric	Before	After	Savings	Annual (12 mtgs)
Moderator Prep Time Saved	3-4 hours/meeting	15-20 minutes/meeting	~3 hours/meeting	36+ hours/year
Post-Meeting Follow-Up	1-2 hours/meeting	5 minutes (one click)	~1.5 hours/meeting	18+ hours/year
Commitment Tracking	Manual spreadsheets	Automated with nudges	~1 hour/meeting	12+ hours/year
Member Engagement Between Meetings	Minimal to none	Daily journal prompts + reflections	Qualitative improvement	Measurable engagement data
Total Annual Time Savings			66+ hours per moderator per year

Cost vs. Value

$19

Monthly cost per moderator

66+

Hours saved per year

40-80x

Estimated ROI

Based on a conservative moderator hourly value of $150-300/hour, the 66+ hours saved annually represent $9,900-$19,800 in value — compared to an annual cost of $228 (monthly) or $153.60 (annual billing). Chapter plans offer additional savings with 20% volume discounts.

What's Included

AI-powered agenda builder with templates

Real-time meeting flow with phase timers

Voice transcription and note capture

One-click post-meeting wrap-up email

Automated commitment tracking

Forum Journal with daily prompts

Member engagement analytics

Meeting quality scoring

Icebreaker generator (200+ prompts)

Structured exercise library

MEPS and clearing pre-fill forms

PDF export for meeting summaries

Chapter Pricing

One Chapter subscription covers your entire chapter — every forum, every moderator, every Forum Officer. All moderators receive full Moderator-tier access. Forum Officers receive Officer-tier access including Deep Dive mode. No per-forum or per-seat pricing.

Plan	Coverage	Monthly	Annual	Includes
Chapter	Unlimited forums	$249/mo	$168.08/mo billed annually	All moderators + officers

Annual billing saves 32.5% — $2,016.96/yr vs. $2,988/yr monthly.